Step 1 — Choose your task
What do you need to do?
Pick your task to get started.
Not sure which AI tool to use — or why your prompt isn't landing? Start here.
Know your tools
Tool strengths at a glance.
No single tool does everything well. Here's where each one earns its place in a project management workflow.
ChatGPT
- Structured planning outputs
- Risk brainstorming
- First drafts of briefs & proposals
- Follows complex formatting instructions well
Generates plausible-sounding specifics that still need verification
Claude
- Long, nuanced documents
- Complex stakeholder communications
- Holds context across a whole conversation
- Tone and careful prose
More conservative — flags assumptions rather than just running with them
Copilot (M365)
- Works inside your existing apps
- Meeting summaries & decisions
- Email drafts from bullet points
- WBS and timelines in Excel/Word
Needs transcription on for meeting summaries. Less useful for standalone brainstorming
Gemini
- Google Workspace integration
- Real-time web access
- Docs, Sheets, Drive workflows
- Research and live information
Responses can be verbose. Less precise for structured PM outputs
Notion AI
- Auto-generating task lists
- Summarizing inside your workspace
- Turning meeting notes into action items
- Building project pages from scratch
Only useful if your team already runs on Notion — not a standalone tool
willowandform.com · Free resource from The AI-Powered Project Manager
